Start with a heart-targeted “why we’re here” session by a local worship pastor.

Have several break out sessions focusing on roles and jobs. Rather than have an instructor, ask competent local worship musicians to volunteer to facilitate by allowing 10 minutes for “why ___ reflects my heart for expressing worship” and passing out some resource material. Then the facilitator runs an open discussion for people to share either 1) this is the real question I brought with me or 2) here’s a lesson, trick, or tip I paid in blood to learn. Pray together. Share resources & experiences between churches.

Don’t forget the surprises. Have some drawings for decent prizes from local or national businesses that support worship. A participant bag is a good touch and raises expectations. Have a nice meal. This kind of 1-day workshop-based conference can easily be run for under $30 per participant.

It’s almost guarantee that the participants will leave better enabled to do the ministry they have been called to do.

The last one of these I held was attended by worship musicians from over 22 area churches in a county with a population of only 30,000. Another one drew people from a 4 state radius. I’ve offered between 25-40 different workshops and different events. They’ve born amazing fruit.

It’s a ton of work. But there are many ways to make it go more smoothly. Especially if you’re as passionate as I am about seeing others grow in ministry.